DEPARTMENT OF HUMAN SERVICES
Homelessness, Housing and Support Services
Minnesota Association of Professional Employees (MAPE)
**Bidders – Please note that you will be required to provide an updated resume to the hiring supervisor/manager for this position.**
Working in a team environment, this position manages the day-to-day processing for grants, contracts, and accounting processes initiated and administered by Homelessness, Housing and Support Services Administration (HHSSA). The position analyzes, monitors, and administers the processes, documents, and records associated with grants, contracts, and interagency agreements, and ensures compliance with federal, state, and agency requirements. The individual in this position also serves as primary contact with internal and external staff regarding the contract process, and for the related accounting, budgeting, reporting, and systems used in grant management, such as the Contract Integration System (CIS), Statewide Integrated Financial Tools (SWIFT) accounting system, Power Automate, and others. The position gathers input for and coordinates Requests for Proposals (RFP), grants, and contracts for the HHSSA Grants Program Team and other areas within HHSSA. In addition, they ensure that payments and budget-related activities comply with state and departmental requirements, monitor for fraud, waste, and abuse, while performing other duties as assigned. Domain of responsibilities includes: -In a team environment, manage the day-to-day activities for 500 HHSSA grants and contracts, including RFP process coordination, contract approval, grant monitoring and compliance, payments, and documentation. Manage the Enterprise Grants Management Systems (EGMS) and CIS financial and reporting grant systems to ensure all documentation is received and entered, and that expenditures are made for all HHSSA grants across 20 separate funding streams. -Implement grants management policies and procedures throughout the grant process for all HHSSA grants. -Serve in an expert capacity to provide consultation and oversight for grant programs, grant compliance, and contract development processes and procedures. Provide positive communications and technical assistance to grantees and staff, ensuring compliance with the work completed during the grant contracting process.
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Two (2) years of working experience providing advisory insight and/or management of government grants and contracts. Experience must clearly demonstrate: -Understanding of core grants and contracts management standards and practices that include drafting and monitoring. -Knowledge of roles and relationships of county, tribal, state, and federal governments. -Knowledge of budgeting and business processes required for all procurement process phases. -Skilled at using MS Office Suite programs: Word, Excel, PowerPoint, and Outlook. -Knowledge of program evaluation methods and strategies along with researching databases. -Program management. Bachelor’s degree in psychology, social work, education, public health, or other related fields may substitute for one (1) year of work experience.