This position exists to provide dedicated administrative and coordination support for the Office of the Medicaid Medical Director (OMMD), with primary responsibility for coordinating administrative, logistical, and information-sharing activities for OMMD meetings, advisory activities, community engagement activities, and cross-team work to ensure required arrangements, participant supports, and information flows are completed. The position also serves as OMMD's point of cross-project coordination, surfacing scheduling conflicts, competing deadlines, and coordination gaps across projects and project leads. The position has dedicated time to coordinating administrative activities for the Medicaid Advisory Committee (MAC) and Beneficiary Advisory Council (BAC) to support scheduled meetings, participant communication, documentation, and follow-up using committee processes, meeting schedules, tracking tools, and documentation practices.

Communication Skills Communicate clearly in writing and verbally with staff, advisory committee members, community members, and partners; prepare agendas, meeting minutes, summaries, and correspondence.
Customer Service Skills Schedule and coordinate meetings or events, including materials, technology, locations, accessibility supports, and participant communications; respond to questions and follow up on requests.
Database, Documents, and Records Management Maintain shared tracking tools, action-item logs, and organized electronic records for multiple projects and committees, following records-retention practices.
Development of Administrative and Programmatic Procedures Develop and document standard operating procedures, tracking tools, and action-item systems for meeting coordination, stipend processing, accessibility supports, and advisory committee follow-up.
Spreadsheets Use Excel or similar tools to track deadlines, deliverables, stipends, and action items across projects.
Word Processing UDevelop and document standard operating procedures, tracking tools, and action-item systems for meeting coordination, stipend processing, accessibility supports, and advisory committee follow-up.