DEPARTMENT OF HUMAN SERVICES
Operations
Minnesota Association of Professional Employees (MAPE)
**Bidders – Please note that you will be required to provide an updated resume to the hiring supervisor/manager for this position**
***This position is eligible for telework for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.*** This position will work in the Financial Operations Division (FOD) with the Accounts Payable team. In this role you will provide knowledge as the Statewide Integrated Financial Tools (SWIFT) Accounts Payable expert to maximize system capabilities and improve internal business processes. You will also provide insight, guidance, and technical assistance to payment entry staff, program fiscal contacts, FOD program accountants, and at other times Procurement or Contract buyers. Responsibilities include but may not be limited to: • Managing the Central Office “Accounts Payable” type Electronic Interoffice Requisition (EIOR) buyer’s inbox, by completing a review of each requisition and then determining the appropriate action to be taken, such as establishing a purchase order or to initiate payments in SWIFT or by purchasing card. • Assist with overseeing the review and entry of payment requests received from these sources as well as from other state agencies, ensuring that required dates, payment amounts, and purchase order data is correct before being entered into SWIFT. • At the beginning of each fiscal year, analyze the previous fiscal years spending, and then calculate and establish new multiple line/budget blanket encumbrances for various administrative expenditures. • Assist with completing quarterly reviews as requested by Minnesota Management and Budget (MMB), of uncashed warrants which are more than 120 days old, by attempting to contact each vendor to inform them of their monetary property.
**To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.** One (1) year professional experience in Accounting; OR Three (3) years advanced technical, or paraprofessional experience in Accounting; OR Bachelor’s degree in accounting, finance, or related field and two (2) year advanced technical, or paraprofessional experience in Accounting; OR Master’s degree in accounting, finance, or related field; AND experience must demonstrate: • Working knowledge of SWIFT or other financial reporting systems. • Analyzing payments and encumbrances, while determining causes of failures or issues and correcting them. • Creating purchase orders and performing budget check activities. • Skill in written communications to send correspondences.